Applications and Notices: This is the ultimate guide to Ontario’s Residential Tenancies Act.

A1

A1 is the Application about Whether the Act Applies.

This application can be used to have the Landlord and Tenant Board (LTB) determine whether all or part of the Residential Tenancies Act, 2006 applies to a rental unit or residential complex. Most residential rental properties are governed by the Residential Tenancies Act, 2006 (RTA). The RTA does not, however, usually apply to all accommodations. This covers lodging facilities, detention facilities, emergency shelters, etc. The RTA does not fully protect other types of lodging. Social and affordable housing units are included in this category.

You can make this application if you are the landlord or the tenant.

A2

A1 is the Application about a Sublet or an Assignment. Both landlords and tenants can use this form to file a complaint with the Landlord and Tenant Board (LTB) regarding the assignment or subletting issues.

If you are a tenant and believe that your landlord has arbitrarily or unreasonably refused to allow you to assign or sublet your rental unit to another person, if your subtenant has not moved out on the date you agreed to and you want the LTB to end the tenancy and evict the subtenant, this application can be filed. Also, if your subtenant has refused to pay you compensation for each day they remain in the unit after the date they were supposed to move out, you can file this application.

Landlords can use this form to request a determination from the LTB that their tenant has unlawfully assigned their tenancy to another person to evict a subtenant whose subtenancy has ended but has yet to move out. Also, to validate the landlord’s reasons for denying the tenant’s request to assign their mobile home or land lease site.

A4

A4 is the Application to Vary the Amount of a Rent Reduction. 

If the landlord paid charges to the municipality that were not included in the municipal property taxes for the base year when the municipality calculated the percentage rent reduction, or if the rent reduction should be calculated using a formula that takes into account the rent revenue for the residential complex. Also, if there is an error in the percentage rent reduction, you can use this form to ask the Landlord and Tenant Board (LTB) to change the amount of the rent reduction.

You need to submit your application by March 31 of the year after the rent reduction went into effect (or 90 days from the date the municipality issued the tax notice if a notice of rent reduction is unnecessary).

L1

L1 is the Application to Evict a Tenant for Non-Payment of Rent and to Collect owed rent from the tenant.

If the tenant is behind on rent and you wish to end the tenancy and evict them, or if you want to collect any unpaid rent from the tenant up until the date they vacate, you can submit this application. The application can only be submitted if the renter has moved out. You can file a lawsuit for the deposit after the tenant moves out.

L2

L2 is the Application to End a Tenancy and Evict a Tenant or Collect Money.

Suppose the tenant has abandoned the rental unit or the renter stays in the superintendent’s apartment after their work as superintendent has ended for more than 7 days. In that case, you can use this form to apply to the Landlord and Tenant Board (LTB) for an order to terminate the tenancy and evict the tenant. Only if you have reason to believe that the former tenant has abandoned the rental property can you submit this application.

L3

L3 is the application to End a Tenancy and Evict a Tenant. This application can be used if the tenant has already given a Notice to End the Tenancy or both the landlord and the tenant agreed in writing to end the tenancy.

As soon as the tenant provides you with the Notice to End the Tenancy or you and the tenant sign a formal agreement to end the tenancy, you can petition the Landlord and Tenant Board (LTB). You can immediately start after the tenancy termination date. However, the LTB will not terminate the tenancy before the date specified in the tenant’s notice or when you and the tenant agree to terminate the tenancy. In addition, you must submit your application 30 days following the termination date in the notice or the day you and the tenant agreed to discontinue the tenancy. If you do so, the LTB may accept your application.

L4

L4 is the application to End a Tenancy and Evict a Tenant Where the Tenant failed to Meet the Conditions of a Settlement or Order.

You can use this Form L4 application to request an order from the Landlord and Tenant Board (LTB) to end a tenancy and evict a tenant if the tenant has not completed the criteria of a mediated settlement or order and the negotiated settlement or order authorizes you to file this application.

You can also apply for rent arrears and compensation the tenant has not paid. You can seek compensation for damages if the tenant still needs to settle that the mediated settlement or order required the tenant to pay an amount for damages. If you are applying for rent arrears and/or compensation for damages, you may include any charges linked to an NSF cheque in your claim.

You must file this application within 30 days of the tenant failing to comply with a specified provision of the mediated settlement or order.

L5

L5 is the application for a rent increase above the guideline order.

This application can get the Landlord and Tenant Board (LTB) to approve a rent increase over the guideline for all rental units in the residential complex. If the residential complex’s municipal taxes and charges grew by an “exceptional” amount, or if the security services’ running costs increased or were experienced for the first time, or if capital expenditure work was done, this can be done.

You can’t use this application to ask for a rent increase above the guideline to replace a system or thing that didn’t need major repair or replacement, unless it helps people with disabilities get around, saves energy or water, or makes the residential complex or a part of it more secure.

If a new tenant signed a lease after you performed the capital expenditure work, you could not request a rent increase over the rental unit guideline. Form L5 must be filed 90 days before your application’s first projected rent increase.

L6

L6 is the application for the review of a work order about provincial maintenance standards.

You can use this application if you want the Landlord and Tenant Board (LTB) to review a work order issued by the municipality if the work order is about enforcing the provincial maintenance requirements. If the work order meets these criteria, the LTB will review the work order.

You are not permitted to use this application to request a review of any work order, such as a municipal work order that is enforcing municipal property standards by-laws.

You have a maximum of 20 calendar days from the day the work order was given to submit this application after that date.

L7

L7 is the application to Transfer a Care Home Tenant

Because the tenant requires a different level of care than the care home provides, you can use this application to request the Landlord and Tenant Board (LTB) to transfer a tenant from a care home. You can submit your request using this application.

You are eligible to apply if the tenant requires either fewer services than those offered by the care home or more benefits than those provided.

Suppose the tenant needs a higher level of care. In that case, the LTB will only order the tenant out of the care home if it is satisfied that appropriate alternative accommodation is available. The tenant’s care needs cannot be met by a combination of care from the care home and other community-based service providers.

This means you must find suitable alternative lodging for the tenant and evaluate whether community care services will allow the renter to staying in the care home.

L8

L2 is the application because the tenant changed the locks. 

You can use this application to request the Landlord and Tenant Board (LTB) if the tenant changed the locks to the rental unit or to the residential complex without your consent and you want the tenant to either give you a key to the new locking system or pay your costs to change the locking system. You can use this application if you want the tenant to either give you a key to the new locking system or pay your costs to change the locking system.

L9

The Application to Collect Rent the Tenant Owes (Form L9) can be filed with the Landlord and Tenant Board (LTB) if you do not want to evict your tenant but want to collect the rent. If the tenant leaves, you cannot file the L9 application. You cannot evict a tenant if the LTB issues an order on an L9 application and the tenant does not pay.

L10

L10 is the Application to Collect owed money from a Former Tenant. 

Suppose the renter has left the rental property and you want to recover rent or compensation you feel the former tenant owes you. In that case, you can file an Application to Collect money from a Former tenant for unpaid utility bills or damage to the rental unit. Also, to recover expenses you incurred because the former tenant or someone else visiting or living in the rental unit substantially interfered with your reasonable use and enjoyment of the rental unit.

N1

When to use the N1 Notice of Rent Increase notice:

Notice of Rent Increase N1 Landlords who wish to increase their tenants’ monthly rent payments may do so by delivering a Notice of Rent Increase to the occupants of the leased property.

Rent can be increased after a year if it has been that long since the last rise or if the tenant has been there for that long. A rent increase is permissible if it has been at least 12 months since the previous rent increase occurred and the present tenant took over the prior tenant’s lease during the preceding year.

N2

N2 is the Notice of Rent Increase Unit Partially Exempt

If the rental unit is exempt from the restrictions on rent increases imposed by the Residential Tenancies Act of 2006, you may serve this notice to increase the rent (the RTA). Partially exempt rental apartments may include those owned or managed by non-profits or other social service agencies and those in care facilities.

N3

N3 is the notice to Increase the Rent and/or Charges for Care Services and Meals.

If the rent and/or fees for care services and meals for a particular tenant residing in a care home unit are going up, you may serve such notice on the tenant.

Care homes are residential complexes where tenants occupy rental units to receive care services under the Residential Tenancies Act, 2006 (the RTA). Health care, rehabilitation and therapy, and activities of daily living aid all fall under the umbrella term “care services.”

An informational package on the care facility must be sent to each new renter. The tenant can only be served with a Notice to Increase rent and/or Charges for Care Services and Meals after the tenant has received the care facility information package.

N4

N4 is the Notice to End a Tenancy Early for Non-payment of Rent.

Make sure you wait until the day after the rent is due before sending an N4 notice to the tenant. The correct date of termination must be given to the employee. Please provide all current tenants and their full names and addresses. Double-check your calculations, only include the rent due, and sign and date the notice.

N5

N5 is the Notice to End your Tenancy For Interfering with Others, Damage or Overcrowding. Use If you need clarification on whether the damage was accidental or deliberate, fill out Form N5 to show the LTB.

If the tenant or a guest in the rental unit has made it hard for you or another tenant to enjoy the complex, or if the tenant has violated the legal rights, privileges, or interests of the landlord or other tenants, you may want to serve an N5 Notice. A renter, a guest, or other occupants of the rental property damaged it. Too many people live in the rental property for its own good.

N6

N6 is the Notice to End Tenancy For Illegal Acts or Misrepresenting Income in a Rent-Geared-to-Income Rental Unit

The tenant or other occupants of the rental unit has committed an illegal act or done unlawful business at the residential complex. This may include the production of illicit drugs, trafficking in an illegal drug, possessing a prohibited drug for purposes of trafficking, or the tenant has permitted someone else to do so. Also, if the tenant lies about the tenant’s or household’s income for rent-geared-to-income accommodation, they can be sent this notice.

N7

N7 is the Notice to End your Tenancy For Causing Serious Problems in the Rental Unit or Residential Complex.

If the tenant, their guest, or another occupant of the rental unit has seriously impaired the safety of another person in the residential complex, or if the tenant, their guest, or another occupant of the rental unit has wilfully damaged the rental unit or the residential complex, you can give the tenant this notice.

Severe harm has been done or can be expected to be done if the rented apartment or the residential complex was utilized for purposes other than those normally associated with such uses. This notice may also be sent if the tenant lives in the same building as you and has materially interfered with your right to quiet enjoyment of your rental unit or any other lawfully held rights, privileges, or interests.

N8

N8 is the Notice to End your Tenancy at the End of the Term

The landlord may seek to terminate the tenancy at the Completion of the Term and serve such notice upon the tenant. The renter’s work has terminated, the rental unit was granted as a condition of employment, the tenant needs to be more timely in paying rent, or the tenant no longer qualifies to reside in public or subsidized housing.

Tenancy made in good faith as a result of a terminated Agreement of Purchase and Sale for a proposed condominium unit, or if the tenant is dwelling in the property only to get rehabilitation or therapy, and the Tenancy Term has Expired.

N9

N9 is the Tenant’s Notice to End the Tenancy.

This notice might be given to the landlord because the tenant wishes to vacate the rental property. 

N10

N10 is the Notice of Agreement to Increase the Rent Above the Guideline.

If the property owners and the renter have settled on a rent increase above the normal amount due to improvements made or will make to the property, the addition of a new service, or both, N10 Notice is used.

N11

N11 is the Form of Agreement to End the Tenancy

This form is filled out by the landlord and the tenant on the agreement to end the tenancy. The landlord and the tenant should keep a copy of this agreement for their records.

N12

N12 is a Notice to End your Tenancy Because the Landlord, a Purchaser or a Family Member Requires the Rental Unit

This notice might be given to the renter for either a family member or a caretaker who wants to live in the rental apartment for at least a year. Or maybe The purchaser, a family member, or a caretaker wishes to move into the rental apartment.

N13

 N13 is the Notice to End a Tenancy Because the Landlord Wants to Demolish the Rental Unit, Repair it or Convert it to Another Use

This notice might be given to the tenant because the landlord wishes to vacate the rental property to demolish or do extensive repairs or renovations or convert the rental unit or the residential complex to non-residential use.

 

 The purposes of Ontario’s Residential Tenancies Act are to provide protection for residential tenants from unlawful rent increases and unlawful evictions.