Trusted by Canadian property managers
Core Features
8 Powerful Tools — Everything You Need to Run Your Property Management Business Is Here
From finding great tenants to collecting rent, automating paperwork to tracking maintenance — every feature is designed around Canadian regulations and real landlord needs.
Tenant Screening
Find reliable tenants faster. Get Equifax credit reports, eviction history, and criminal background checks in as little as 5 minutes — powered by our SingleKey partnership.
- ✓ Equifax credit reports + eviction + criminal checks
- ✓ Results in ~5–10 minutes — fastest in Canada
- ✓ Landlord pays or tenant pays — flexible options
- ✓ Linked directly to your lead management workflow
Online Rent Collection
Stop chasing rent cheques. Automate your entire rent collection process — from invoicing to payment to receipt — so rent comes to you on time, every month.
- ✓ Accept EFT, Visa, Mastercard, and Debit payments
- ✓ Auto-invoicing, auto-receipts, auto-accounting updates
- ✓ Built-in NSF handling and late payment tracking
- ✓ Pay vendors and property owners through the portal
Accounting & Reporting
Ditch the separate accounting software. Get a full property management accounting suite built right in — so your books, reports, and reconciliations are always up to date.
- ✓ Balance Sheet, General Ledger, AR, AP, Rent Roll
- ✓ Budgeting, reconciliation, and income/expense tracking
- ✓ Recurring invoices, bills, and 350+ chart of accounts
- ✓ Owner statements and automated management fee calculation
Lead Management
Never lose a rental lead again. Centralize every inquiry, automate follow-ups, and fill vacancies faster with a built-in showing calendar and application tracking.
- ✓ Centralized rental inquiries and online applications
- ✓ Built-in showing calendar with automated reminders
- ✓ Auto-capture leads from your vacancy listings
- ✓ Free online vacancy listing with unlimited photos & videos
Automated Lease Creation
Create provincial-compliant leases in minutes, not hours. Our step-by-step guided workflow with built-in e-signature saves you up to 70% of the time spent on lease paperwork.
- ✓ Ontario Standard Lease and BC tenancy agreement templates
- ✓ Built-in e-signature — no printing, no scanning
- ✓ Step-by-step guided workflow with minimal typing
- ✓ Multi-tenant profiling with automatic rent-split
Automated LTB & RTB Forms
Stop filling out Landlord & Tenant Board forms by hand. Auto-populate N-forms from your existing tenant data, add an e-signature, and send — all in minutes, not hours.
- ✓ Full Ontario LTB forms: N1–N13, rent increase notices & more
- ✓ BC RTB forms also supported
- ✓ Auto-populated from your tenant and lease records
- ✓ E-signature built in — send notices instantly
Maintenance Tracking
No more lost maintenance requests or forgotten follow-ups. Tenants submit requests from their portal, and the system auto-routes them to the right vendor — keeping everyone updated automatically.
- ✓ Automatic ticket routing to vendors via email/SMS
- ✓ Work orders, purchase orders, and progress tracking
- ✓ Tenants get automatic status updates — fewer phone calls
- ✓ Custom service categories and maintenance watchlists
Property Inspection
Protect yourself from damage disputes before they happen. Document property condition at move-in and move-out with detailed checklists, photos, and e-signed agreements.
- ✓ Move-in / move-out inspection checklists with e-signature
- ✓ Photo attachments and side-by-side condition comparison
- ✓ Custom inspection templates for any property type
- ✓ Linked to tenant profile for complete documentation
And That's Not All
Everything Else You Need — Already Built In
Beyond the 8 core pillars, Mi Property Portal includes a full suite of additional tools that most competitors charge extra for — or don't offer at all.
Tenant Portal
Give tenants 24/7 self-service access to pay rent, submit service requests, view lease documents, receive announcements, and download yearly receipts.
Owner Portal
Keep property owners informed with real-time access to reports, tenant profiles, shared documents, and expenses — with automated management fee calculation and disbursements.
Vendor Management
Bulk upload vendors, assign service requests, track work completion, and process vendor payments — all from one screen. Keep your contractor network organized.
Asset Management
Monitor all property assets from one dashboard. Track repairs, new additions, warranties, service records, inspections, and purchase information in one place.
Document Management
Centralize all provincial, federal, and internal documents. Organize by property, track expiry dates, and securely share with tenants and owners.
Tasks & Smart Notifications
Stay on top of every deadline with built-in task management, bulk email, SMS communication (1-way and 2-way), and proactive system-driven alerts at every step.
Coming Soon
We're Just Getting Started
We ship improvements every week. Here's what's landing next — features that Canadian landlords have been asking for.
Rent Reporting to Credit Bureaus
Help your tenants build credit by reporting on-time rent payments to Canadian credit bureaus. A win-win that attracts better tenants and reduces late payments.
QuickBooks Sync
Already using QuickBooks? Sync your Mi Property Portal accounting data directly — no manual exports, no double entry, no headaches.
Automated Bank Sync
Connect your bank account for automated reconciliation. Match transactions, flag discrepancies, and keep your books accurate without the manual work.
One Dashboard. Complete Control.
See every property, every tenant, every dollar, and every task — all from a single, intuitive interface designed for how Canadian property managers actually work.
Property Management App
Carry Your Entire Business in Your Pocket
Whether you're at a property showing, on vacation, or just away from your desk — manage every aspect of your portfolio from your phone. Respond to maintenance requests, check rent status, communicate with tenants, and review reports from anywhere in Canada (or the world).
Supports all web browsers, iOS 14+, and Android 4.1+
Frequently Asked Questions
Questions About Our Property Management Software Features
What features does Mi Property Portal include?
Mi Property Portal includes 8 core features: Tenant Screening (Equifax credit reports via SingleKey), Online Rent Collection (EFT, Visa, Mastercard, Debit with auto-invoicing and auto-receipts), Accounting & Reporting (Balance Sheet, General Ledger, AR, AP, Rent Roll, budgeting), Lead Management (centralized inquiries, showing calendar, auto-reminders), Automated Lease Creation (Ontario Standard Lease and BC tenancy agreements with e-signature), Automated LTB Forms (full Ontario N-forms and BC RTB forms), Maintenance Tracking (auto-routing to vendors, work orders, progress tracking), and Property Inspection (move-in/move-out checklists with e-signature and photo attachments). Additional features include a Tenant Portal, Owner Portal, Vendor Management, Asset Management, Document Management, Task Management, and more.
Is Mi Property Portal really free?
Yes. Mi Property Portal offers a genuinely free plan for up to 25 units — free forever, not a trial. You get access to core features with no time limit. Paid plans start at just $24.99 CAD/month plus $0.99/unit with no contracts, no setup fees, and no hidden charges. All prices are in Canadian dollars, not USD.
Does Mi Property Portal support Ontario LTB forms?
Absolutely. Mi Property Portal includes the most comprehensive suite of automated Ontario Landlord & Tenant Board (LTB) forms available in any Canadian property management software — including N1, N2, N4, N5, N6, N7, N8, N9, N10, N11, N12, N13, rent increase notices, and end of tenancy notices. All forms auto-populate from your existing tenant and lease data and include built-in e-signature. BC Residential Tenancy Branch (RTB) forms are also supported.
How does online rent collection work?
Mi Property Portal fully automates your rent collection. The system automatically generates invoices at billing time, sends payment reminders to tenants, accepts payments via EFT (bank transfer), Visa, Mastercard, and Debit, issues receipts upon payment, and updates your accounting records — all without manual intervention. NSF handling is built in, and you can also use the portal to pay vendors and disburse funds to property owners.
Can I use Mi Property Portal for commercial and residential properties?
Yes. Mi Property Portal supports residential, commercial, student housing, co-op housing, and mixed-use properties. The platform handles everything from a single rental unit to portfolios of 3,000+ properties, with features tailored to each property type — including commercial sales tax handling, CAM charges, and TMI.
What makes Mi Property Portal different from US-based property management software?
Mi Property Portal is the only property management software built from the ground up specifically for the Canadian rental market. Unlike US-based competitors like Buildium, AppFolio, or Yardi Breeze, it includes provincial LTB and RTB forms, Canadian standard lease templates, trust accounting designed for Canadian regulations, Canadian payment processing (EFT, Interac), and all pricing in Canadian dollars. You also get local Canadian support coast to coast, 9 AM–9 PM EST — not a call centre in another country.
Does Mi Property Portal have a mobile app?
Yes. Mi Property Portal is available as a full web application accessible from any browser, plus dedicated mobile apps for iOS (App Store) and Android (Google Play). Manage your properties, respond to maintenance requests, collect rent, communicate with tenants, and review reports from anywhere in the world — your entire portfolio fits in your pocket.
How much does property management software cost in Canada?
Property management software in Canada ranges from free to $500+/month depending on features and portfolio size. Mi Property Portal is the most affordable all-in-one option available, with a free plan for up to 25 units, and paid plans starting at $24.99 CAD/month plus $0.99 per unit. Unlike most US competitors that charge in USD with annual contracts, Mi Property Portal is priced in Canadian dollars with no contracts, no setup fees, and no hidden charges.