All-in-One Property Management Software Features — Built for Canada
Stop juggling spreadsheets, paper forms, and expensive US software. Mi Property Portal gives Canadian landlords and property managers everything they need to screen tenants, collect rent, automate leases, track maintenance, and grow — from Canada's most practical property management platform.
No credit card required · No contracts · All prices in CAD
Trusted by Canadian property managers
If You're Still Managing Properties Like This…
Mi Property Portal replaces all of this with one system — built specifically for Canadian property managers.
How It Works
How Canadian Property Managers Use Mi Property Portal
From setup to daily operations — here's how your workflow looks on day one.
Add Your Properties
Set up your portfolio in minutes. Add properties, units, tenants, and owners — or let us bulk upload your data for free.
Fill Vacancies
List rentals for free, capture leads automatically, schedule showings, and screen tenants with Equifax credit checks.
Automate Leasing
Generate provincial-compliant leases with e-signature. Auto-populate LTB and RTB forms directly from your tenant records.
Collect & Manage
Automate rent collection, track maintenance requests, run accounting reports, and pay vendors — all from one dashboard.
Canada-First Software
Why Canadian Property Managers Choose Mi Property Portal Over US Software
Most property management software is built for the American market and retrofitted for Canada. Mi Property Portal was designed here, for here.
For Every Portfolio Size
Built for Every Stage of Property Management
Landlords
1–25 units
Collect rent online, track leases, screen tenants, and manage maintenance — without spreadsheets. Get started free and only pay when you grow.
Free ForeverGrowing Property Managers
26–500 units
Automate leasing, rent collection, maintenance routing, and accounting across your portfolio. Save hours every week and scale without switching software.
Book a DemoProperty Management Companies
500+ units
Centralize reporting, vendor management, owner portals, and full automation across your operation. Enterprise features at a fraction of enterprise pricing.
Book a DemoProperty managers using Mi Property Portal report:
Up to 70%
less time creating leases
Fewer
emails chasing rent and maintenance
1 Platform
replacing multiple disconnected tools
Core Features
8 Powerful Tools — Everything You Need to Run Your Property Management Business Is Here
From finding great tenants to collecting rent, automating paperwork to tracking maintenance — every feature is designed around Canadian regulations and real landlord needs.
Avoid Risky Tenants Before They Move In
One bad tenant can cost you $5,000–$20,000. Run Equifax credit reports, eviction history, and criminal background checks in as little as 5 minutes — and make confident decisions before signing a lease.
- ✓ Equifax credit reports + eviction + criminal checks
- ✓ Results in ~5–10 minutes — fastest in Canada
- ✓ Landlord pays or tenant pays — flexible options
- ✓ Linked directly to your lead management workflow
Get Rent Paid Automatically — On Time, Every Month
Stop chasing rent cheques. Automate your entire rent collection process — from invoicing to payment to receipt — so rent comes to you without a single phone call.
- ✓ Accept EFT, Visa, Mastercard, and Debit payments
- ✓ Auto-invoicing, auto-receipts, auto-accounting updates
- ✓ Built-in NSF handling and late payment tracking
- ✓ Pay vendors and property owners through the portal
Property Accounting Without the Headache
Ditch the separate accounting software. Get a full property management accounting suite built right in — so your books, reports, and reconciliations are always up to date.
- ✓ Balance Sheet, General Ledger, AR, AP, Rent Roll
- ✓ Budgeting, reconciliation, and income/expense tracking
- ✓ Recurring invoices, bills, and 350+ chart of accounts
- ✓ Owner statements and automated management fee calculation
Fill Vacancies Faster, Lose Zero Leads
Every day a unit sits vacant costs you money. Centralize every inquiry, automate follow-ups, and fill vacancies faster with a built-in showing calendar and application tracking.
- ✓ Centralized rental inquiries and online applications
- ✓ Built-in showing calendar with automated reminders
- ✓ Auto-capture leads from your vacancy listings
- ✓ Free online vacancy listing with unlimited photos & videos
Create Provincial-Compliant Leases in Minutes
Stop spending hours on lease paperwork. Our step-by-step guided workflow with built-in e-signature saves you up to 70% of the time — with leases that comply with your province.
- ✓ Ontario Standard Lease and BC tenancy agreement templates
- ✓ Built-in e-signature — no printing, no scanning
- ✓ Step-by-step guided workflow with minimal typing
- ✓ Multi-tenant profiling with automatic rent-split
Send LTB & RTB Notices in Minutes, Not Hours
Stop filling out Landlord & Tenant Board forms by hand. Auto-populate N-forms from your existing tenant data, add an e-signature, and send — with zero manual data entry.
- ✓ Full Ontario LTB forms: N1–N13, rent increase notices & more
- ✓ BC RTB forms also supported
- ✓ Auto-populated from your tenant and lease records
- ✓ E-signature built in — send notices instantly
Never Lose a Maintenance Request Again
Maintenance chaos destroys property manager productivity. Tenants submit requests from their portal, the system auto-routes to the right vendor, and everyone stays updated — automatically.
- ✓ Automatic ticket routing to vendors via email/SMS
- ✓ Work orders, purchase orders, and progress tracking
- ✓ Tenants get automatic status updates — fewer phone calls
- ✓ Custom service categories and maintenance watchlists
Protect Yourself from Damage Disputes
Damage disputes can cost thousands and take months to resolve. Document property condition at move-in and move-out with detailed checklists, photos, and e-signed agreements — before problems start.
- ✓ Move-in / move-out inspection checklists with e-signature
- ✓ Photo attachments and side-by-side condition comparison
- ✓ Custom inspection templates for any property type
- ✓ Linked to tenant profile for complete documentation
And That's Not All
Everything Else You Need — Already Built In
Beyond the 8 core pillars, Mi Property Portal includes a full suite of additional tools that most competitors charge extra for — or don't offer at all.
Tenant Portal
Give tenants 24/7 self-service access to pay rent, submit service requests, view lease documents, receive announcements, and download yearly receipts.
Owner Portal
Keep property owners informed with real-time access to reports, tenant profiles, shared documents, and expenses — with automated management fee calculation and disbursements.
Vendor Management
Bulk upload vendors, assign service requests, track work completion, and process vendor payments — all from one screen. Keep your contractor network organized.
Asset Management
Monitor all property assets from one dashboard. Track repairs, new additions, warranties, service records, inspections, and purchase information in one place.
Document Management
Centralize all provincial, federal, and internal documents. Organize by property, track expiry dates, and securely share with tenants and owners.
Tasks & Smart Notifications
Stay on top of every deadline with built-in task management, bulk email, SMS communication (1-way and 2-way), and proactive system-driven alerts at every step.
See the Platform
See Mi Property Portal in Action
Real screenshots from the platform — not mockups. This is what Canadian property managers see every day.
Admin Dashboard
Your entire portfolio at a glance. Properties, units, tenants, vendors, calendar, and quick actions — all in one view.
Tenant Portal
Tenants see their rent summary, submit maintenance requests, access documents, and pay online — 24/7 self-service.
Payment Management
EFT, Interac, and credit card payments with auto-pay, split payments, and full transaction history.
The Day You Switch to Mi Property Portal
Here's what changes when you stop duct-taping your operations together and start using one purpose-built platform.
Real Reviews
What Canadian Property Managers Are Saying
“We manage 400 units in Sudbury and started using Mi Property Portal when we were just starting out. They continue to add new features that make it easier for everyone to use.”
Brigitte & Christian
Repin Inc. · Sudbury, Ontario · 400 units
“I've been using the software for 4 years. Canadian LTB form integration, great customer service, all-in-one platform, reasonable price, and easy to use. I'd recommend it to anyone — small or large company.”
Anthony Iafrate
Property Manager · 4-year user
“I've been in this business for 29 years and used several systems. Mi Property Portal is comparable to very well known systems at a fraction of the cost. It's your one stop shop.”
Catherine CB Property
29 years in property management
Reviews sourced from Google Reviews
Coming Soon
We're Just Getting Started
We ship improvements every week. Here's what's landing next — features that Canadian landlords have been asking for.
Rent Reporting to Credit Bureaus
Help your tenants build credit by reporting on-time rent payments to Canadian credit bureaus. A win-win that attracts better tenants and reduces late payments.
QuickBooks Sync
Already using QuickBooks? Sync your Mi Property Portal accounting data directly — no manual exports, no double entry, no headaches.
Automated Bank Sync
Connect your bank account for automated reconciliation. Match transactions, flag discrepancies, and keep your books accurate without the manual work.
Works With the Tools You Already Use
Equifax / SingleKey
Tenant screening
QuickBooks
Coming soon
EFT & Interac
Payment processing
Visa & Mastercard
Credit card payments
Why Mi Property Portal
The Only Property Management Software Built from the Ground Up for Canada
US competitors retrofit their software for Canada. We built ours here, for here — around your provincial regulations, payment methods, and real needs.
Built for Canada
Provincial LTB & RTB forms, Canadian standard leases, trust accounting, and EFT/Interac payment processing — not retrofitted, purpose-built.
Most Affordable in Canada
All prices in Canadian dollars. No contracts, no setup fees, no hidden charges. Paid plans start at just $24.99 CAD/month. Free plan available.
Award-Winning Support
100% local Canadian support, coast to coast, 9 AM–9 PM EST. Capterra Best Customer Support and Software Advice Most Recommended — 2023.
Secure Infrastructure
Built on Microsoft Azure Cloud with granular data security and role-based access. Your data is safeguarded with enterprise-grade encryption.
Manage from Anywhere
Full web access plus dedicated iOS and Android apps. Manage properties, respond to requests, and collect rent from anywhere in the world.
From 1 Unit to 3,000+
Whether you're a landlord with one rental or a firm managing thousands of units, Mi Property Portal scales with you — residential, commercial, and mixed-use.
Your Data Is Secure — and Stays in Canada
We take the security of your tenant data, financial records, and property information seriously.
Encrypted Data
Enterprise-grade encryption for all tenant and financial data
Azure Canada
Data hosted on Microsoft Azure Canadian data centres
Role-Based Access
Granular permissions for admins, owners, tenants, and vendors
Secure Payments
PCI-compliant payment processing through trusted Canadian providers
Easy Onboarding
Switching Software Is Easier Than You Think
Whether you're coming from spreadsheets, another software, or paper-based processes — we handle the heavy lifting so you don't have to.
Free Onboarding
Our team walks you through setup, step by step. You'll never feel lost or left on your own.
Free Data Migration
We'll upload your properties, tenants, and lease data for you. No manual entry, no headaches.
Unlimited Training
On Essential and Premium plans, get 1-on-1 training until you're confident with every feature.
Property Management App
Carry Your Entire Business in Your Pocket
Whether you're at a property showing, on vacation, or just away from your desk — manage every aspect of your portfolio from your phone. Respond to maintenance requests, check rent status, communicate with tenants, and review reports from anywhere in Canada (or the world).
Supports all web browsers, iOS 14+, and Android 4.1+
Frequently Asked Questions
Questions About Our Property Management Software Features
What features does Mi Property Portal include?
Mi Property Portal includes 8 core features: Tenant Screening (Equifax credit reports via SingleKey), Online Rent Collection (EFT, Visa, Mastercard, Debit with auto-invoicing and auto-receipts), Accounting & Reporting (Balance Sheet, General Ledger, AR, AP, Rent Roll, budgeting), Lead Management (centralized inquiries, showing calendar, auto-reminders), Automated Lease Creation (Ontario Standard Lease and BC tenancy agreements with e-signature), Automated LTB Forms (full Ontario N-forms and BC RTB forms), Maintenance Tracking (auto-routing to vendors, work orders, progress tracking), and Property Inspection (move-in/move-out checklists with e-signature and photo attachments). Additional features include a Tenant Portal, Owner Portal, Vendor Management, Asset Management, Document Management, Task Management, and more.
Is Mi Property Portal really free?
Yes. Mi Property Portal offers a genuinely free plan for up to 25 units — free forever, not a trial. You get access to core features with no time limit. Paid plans start at just $24.99 CAD/month plus $0.99/unit with no contracts, no setup fees, and no hidden charges. All prices are in Canadian dollars, not USD.
Does Mi Property Portal support Ontario LTB forms?
Absolutely. Mi Property Portal includes the most comprehensive suite of automated Ontario Landlord & Tenant Board (LTB) forms available in any Canadian property management software — including N1, N2, N4, N5, N6, N7, N8, N9, N10, N11, N12, N13, rent increase notices, and end of tenancy notices. All forms auto-populate from your existing tenant and lease data and include built-in e-signature. BC Residential Tenancy Branch (RTB) forms are also supported.
How does online rent collection work?
Mi Property Portal fully automates your rent collection. The system automatically generates invoices at billing time, sends payment reminders to tenants, accepts payments via EFT (bank transfer), Visa, Mastercard, and Debit, issues receipts upon payment, and updates your accounting records — all without manual intervention. NSF handling is built in, and you can also use the portal to pay vendors and disburse funds to property owners.
Can I use Mi Property Portal for commercial and residential properties?
Yes. Mi Property Portal supports residential, commercial, student housing, co-op housing, and mixed-use properties. The platform handles everything from a single rental unit to portfolios of 3,000+ properties, with features tailored to each property type — including commercial sales tax handling, CAM charges, and TMI.
What makes Mi Property Portal different from US-based property management software?
Mi Property Portal is the only property management software built from the ground up specifically for the Canadian rental market. Unlike US-based competitors like Buildium, AppFolio, or Yardi Breeze, it includes provincial LTB and RTB forms, Canadian standard lease templates, trust accounting designed for Canadian regulations, Canadian payment processing (EFT, Interac), and all pricing in Canadian dollars. You also get local Canadian support coast to coast, 9 AM–9 PM EST — not a call centre in another country.
Does Mi Property Portal have a mobile app?
Yes. Mi Property Portal is available as a full web application accessible from any browser, plus dedicated mobile apps for iOS (App Store) and Android (Google Play). Manage your properties, respond to maintenance requests, collect rent, communicate with tenants, and review reports from anywhere in the world — your entire portfolio fits in your pocket.
How much does property management software cost in Canada?
Property management software in Canada ranges from free to $500+/month depending on features and portfolio size. Mi Property Portal is the most affordable all-in-one option available, with a free plan for up to 25 units, and paid plans starting at $24.99 CAD/month plus $0.99 per unit. Unlike most US competitors that charge in USD with annual contracts, Mi Property Portal is priced in Canadian dollars with no contracts, no setup fees, and no hidden charges.
Can I migrate from spreadsheets or another software?
Absolutely. Mi Property Portal offers free data migration on Essential and Premium plans. Our team will upload your properties, tenants, and lease data for you. Whether you're coming from spreadsheets, another software like Buildium or Building Stack, or paper-based processes, we handle the heavy lifting so you can be up and running quickly.
How long does setup take?
Most property managers are up and running within a few days. You can add properties and units immediately after signing up. On Essential and Premium plans, you get free onboarding support and 1-on-1 training to make sure you're confident with every feature. Our team can also bulk upload your existing data to speed up the process.
Do tenants need to download an app to pay rent?
No. Tenants can access their portal and pay rent from any web browser — no app download required. However, a dedicated mobile app is also available on iOS and Android for tenants who prefer it. The tenant portal gives them 24/7 access to pay rent, submit maintenance requests, view documents, and receive announcements.